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Project Definition Process

Someone said: "If you don't know where you're going, any place will do." In business as in life, we must respectfully disagree - winding up stuck in a tar pit isn't anyone's idea of having a nice day. Unfortunately, too many projects or other IT initiatives start out in just that fashion: there's no clear definition as to the goals and objectives of the project. It's no surprise that - when they're 'finished' - it's often not what you expected nor what your business needs.

In the short run, we've been accused of 'wasting time' or creating 'busy work'. In the long run, however, our clients have realized the incredible value of spending time up front to agree on a clear definition of what's going to be done and who's going to do what. We help you capture the characteristics that you're looking for in the project so that you'll know when you get there. We can facilitate the process with you, so that stakeholders and participants have the opportunity and the forum to air their needs, their concerns, and their responsibilities. Once you have experience with the process, you can facilitate it yourself; for small projects, creating the document and reviewing it may be sufficient. It can be tailored to you.

From the meeting, we help you create the Project Definition Document - the 'contract' for the project. Topics such as the following are delineated and quantified: Goal; Motivation; Benefits; Scope, Detailed Objectives; Assumptions and Dependencies; Constraints and Limitations; Risks and Risk Remediation Deliverables and Completion Criteria; Project Organization; Roles and Responsibilities. Executive stakeholders, business representatives, and the IT staff participate and sign-off on the final document.

The Project Definition Document becomes the 'touch-stone' for the project, continually reminding you of where you're going so that you don't lose your way.

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edp consulting, inc.
3373 Guido Street
Oakland, CA 94602

Tel: 510-530-6314
Fax: 510-531-1522
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